Academic Policies and Regulations for Evening Undergraduates

Albertus Magnus College adheres to the definition of a credit hour as defined by Federal Regulation 34CFR600.2 as passed by the U.S. Department of Education, Office of Postsecondary Education. The College’s definition of a credit hour is as follows:

A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that reasonably approximates not less than—

• (1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or the equivalent amount of work over a different amount of time; or
• (2) At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the College including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

Full-time students at Albertus Magnus College normally enroll in 15 to 16 credits a semester. Students are not permitted to carry more than five courses a semester with the exception of HU 101, PE 95, 96 and CC 260. Each student is provided an Advising Handbook that may be used as a guide in selecting course and credit loads in each semester

Students wishing to take 18 or more credits in a given semester must have the permission of the Vice President for Academic Affairs or the Academic Dean. With the exception of Biology and Chemistry majors, students may take no more than eighteen credits in a semester.

Those students approved to take 18 or more credits will be required to pay an additional tuition fee for the eighteenth hour equal to the cost of 1⁄ 4 of the current semester tuition rate, with the exception of Biology and Chemistry majors, whose additional tuition fees will be waived on an individual basis, based upon the number of laboratory or four-credit courses that they are taking.

Regular or matriculating students (those in a degree program) are classified according to the number of academic credits they have earned.

• Freshman—An entering student without college credit is classed as a freshman. This classification holds until the student has accumulated 24 credits
• Sophomore—A student who has 25 to 53 credits
• Junior—A student who has 54 to 83 credits
• Senior—A student who has 84 or more credits
• A Special Student (non-matriculating) is one admitted to the College who is not a candidate for a degree. For guidance purposes, the high school record and complete college transcripts may be requested.

Students do not receive credit for courses for which they have not been formally registered, or for courses for which they are registered as auditors. Students may audit courses only with the permission of the instructor concerned. Auditors are expected to attend classes regularly. Classes audited officially (with proper permission and notice to the Registrar’s Office) will be noted on the student’s permanent record. Details may be obtained at the Registrar’s Office. Audits must be declared at the time of registration and are irreversible.

Full-time day students of Albertus Magnus College holding junior or senior standing may enroll in the Albertus Magnus College Accelerated Degree Program courses, but the advisor and the Vice President for Academic Affairs or the Academic Dean must approve them in advance.

During Summer Mod 5, a day student is allowed to take no more than a grand total of six credits at the Accelerated Degree Program tuition rate. Beyond six credits in the same Summer Mod or subsequent Summer Mods, the student will be required to pay the traditional undergraduate program tuition rate.

Students who are currently enrolled in an undergraduate degree program at Albertus Magnus College may take a course at another institution with prior approval from the Office of the Registrar. Students should submit a "Transfer Course Approval Request" form to the Registrar to ensure that the credits will be accepted in transfer to Albertus Magnus College. Matriculated students may transfer in a maximum of 15 credits from another institution, and must complete their final 15 credits at Albertus Magnus College.

Non-matriculated students may take a maximum of 12 credits before formally applying to the College. For those non-matriculated students who may have an interest in applying to the College, s/he must complete the formal application process. Credits from the courses taken as a non-matriculated student will apply to the student's course credits. An application to become a matriculated student does not guarantee admission.

Non-matriculated students will pay the prevailing tuition rate. Non-matriculated students are not eligible for financial aid. All Albertus Magnus College courses have limited enrollment; priority and permission are given to matriculated students. The College determines which courses are open to non-matriculated students as well the number of students allowed in each course.

For guidance purposes, the high school record and complete college transcripts may be requested.

For information on how to register for courses as a non-matriculated student, please contact the Office of the Registrar.

A student studying abroad for one or two semester(s) is classified as an enrolled student when the student notifies the Registrar’s Office in advance with appropriate paperwork.

Undergraduate students must earn their final 15 credits and at least 12 credits in upper-level courses at Albertus Magnus College. In addition, to be eligible for graduation with Honors, students must earn at least 56 of their credits at Albertus Magnus College.

Registration dates are indicated on the academic calendar each year. During the time allotted for registration, students meet with their advisors and choose courses from those listed in the Course Offerings. Incoming freshmen will be notified of the registration process. Non-matriculating students may register after the three week period for matriculated students.

Although the College is committed to helping students be successful in their courses and remain on track to complete their educational goals, on occasion it might be in the best interest of the student and/or the College that a student withdraw from or be withdrawn from a course or from courses prior to the end of the course(s). This policy applies to all students in the Traditional Undergraduate Program.

If the drop from a semester-long course occurs prior to the end of the third week of the semester, a final grade will not be issued, and the dropped course will not be recorded on the student’s academic record or transcript. The student must fill out an add/drop form.

If the withdrawal from a semester-long course occurs between the first day of the fourth week of the semester to the last day of the sixth week of the semester, the student will receive a grade of "W" for the course. The "W" will be recorded on the student’s academic record and transcript. The student must fill out a course withdrawal form. Only the Office of the Registrar may enter a grade of W (Withdrawal) – the W grade is not an option for instructors to enter.

If the withdrawal from a semester-long course occurs between the first day of the seventh week of the semester to the last day of the fourteenth week of the semester, the student will receive a grade of "WP" or "WF" for the course. The "WP" or "WF" will be recorded on the student’s academic record and transcript. The student must have the "WP/WF" form signed by the instructor.

After the deadline, students will receive the grade they earned at the end of the course. A withdrawal does NOT constitute successful completion of a course.

There are separate withdrawal policies for withdrawing from the College, being administratively withdrawn from a course and being administratively withdrawn from the College. Refer to the course catalogue for specific procedures and policies.

Students who are receiving financial aid or Veterans benefits should be aware that dropping or withdrawing from a course could impact their financial aid/Veterans benefits status. Students are therefore strongly encouraged to consult with Financial Aid and/or their VA counselor before dropping or withdrawing from a course.

Students who have dropped or withdraw from a course may not be able to main certain benefits or participate in certain College activities such as athletics or live in College housing if their enrollment status changes.

Check the Office of the Registrar Academic Calendar for specific dates.

The Office of the Registrar will retain a record of all withdrawals.

Students may change their class schedules any time from registration until the close of the first week of classes. A student may not add courses after the end of the first week of classes, but may withdraw from a course at any time before midterm without notation being made on the permanent record. After midterm until the last Friday before the last week of class, a student may petition the instructor to withdraw from a class. The student will be given, on the recommendation of the instructor, a WP (withdrawal passing) or a WF (withdrawal failing) for the course.

Neither WP nor WF is considered in calculating a student’s cumulative average. No credit is given for a WP or a WF.

To withdraw officially from a course, a student must follow the procedure prescribed by the Registrar; otherwise, the student is still enrolled in the course. The student should obtain a drop form from the Registrar. Failure to attend class or notice to an instructor does not constitute an official withdrawal.

No student will be permitted to withdraw from a course to avoid a lowered grade or "F" which may result from plagiarism or cheating.

Albertus Magnus College is required to verify the enrollment and participation of students who participate in Federal Title IV student aid programs and/or received educational benefits through alternate funding sources. Albertus Magnus College has adopted the following attendance policies for the Traditional Undergraduate Traditional Undergraduate Program:

• Class attendance will be taken in all courses.
• A student who is absent from class for 14 calendar days from of the first day of the semester, never completes an assignment and does not contact the Office of the Registrar will be considered a "no show" and will be administratively withdrawn from the course.
• Instructors have the right to set attendance policies for grading purposes. Instructors may reduce a grade or issue a failing grade in a course based upon a student’s class attendance record.

Grade	Numerical Equivalent	Honor Point Per Credit
A	94-100	4.0
A-	90-93	3.70
B+	87-89	3.30
B	84-86	80-83
B-	80-83	2.70
C+	77-79	2.30
C	74-76	2.00
C-	70-73	1.70
D+	67-69	1.30
D	60-66	1.00
F (Failure)	Below 60	0.0
UF (Unearned F)	Below 60	0.0
W (Withdraw)	0.0
WA (Administrative Withdrawal)	0.0
WF (Withdraw Fail)	0.0
WP (Withdraw Pass)	0.0
I (Incomplete)	0.0
P (Pass)	60 or above	0.0
*P/O (Pass Option)	0.0

*P/O is the pass grade for courses taken on optional Pass/Fail basis.

As demonstrated in the example below, G.P.A is obtained by dividing the total number of honor points earned by the total number of credits attempted less any Pass or Pass/Option credits.

Credits	Grade	Honor Points
3	A	12.0 Example
3	P	0.0 36/12=3.0 (G.P.A.)
3	C-	5.1
3	B+	9.9
3	B	9.0
15		36.0

"F" grades received in P/F courses, P/O, and PE courses are factored into the student’s G.P.A.

Students may take up to 20 percent of their total program on a Pass/Fail basis, or one course per semester. This 20 percent includes courses elected by the student as optional Pass/Fail courses, courses with Pass grades which have been accepted by the College for transfer credit, and courses which have been approved by the Academic Policy Committee as Pass/Fail courses. The Pass/Fail option may not be used for courses in a student’s major/minor or for courses designated by one’s department as required correlatives. If students later wish to major in a field in which they have taken an optional Pass/Fail course, the major department may decide to accept or reject the P/F grade but NOT to convert the P/F grade to a letter grade. The Pass/Fail option form must be signed and submitted to the Registrar by three weeks from the first day of class. No Pass/Fail option may be added after that time. Once the Pass/Fail option has been granted, it cannot be removed or replaced by any letter grade other than P or F.

Students who have not fulfilled course requirements because of a medical or family emergency may petition the instructor to grant an Incomplete for the course. The "Request for Incomplete Grade" form must be filled out, approved by the instructor and submitted to the Office of the Registrar by the last Friday before the final exam week. Students must be doing passing work in the course and must have completed most of the course assignments and requirements at the time when they request the Incomplete.

An Incomplete must be cleared by the student within 30 days of the end of the term; otherwise the Incomplete becomes an F and will be indicated on the transcript as (I)F. If the student clears the Incomplete satisfactorily the transcript will indicate this by the (I) followed by the grade received. In either case the (I) becomes a permanent part of the student’s record.

Students who have registered for a practicum, internship, thesis, capstone, or student teaching but who do not complete the work in the term may, with the permission of the instructor, register for a continuation course. At that time the Office of the Registrar will issue a provisional grade of "I/P" for the course. If a student does not register for the continuation course by the last day of classes before the final examination period, the instructor will be required to issue a grade.

Students will be given one semester (or two modules – this will require two continuation registrations) to complete the course. At the discretion of the instructor, students may register for additional continuations. The Office of the Registrar shall change the "I/P" notation to an "F" grade after one semester (or module) if the student does not register for additional continuations. Students will incur a continuation fee for additional continuations payable to the Business Office at the time of registration.

The continuation will be a non-credit bearing course (instructors will be required to take attendance) for which students will receive a pass (P) or fail (F) grade. The grade for the practicum, internship, thesis, capstone, or student teaching will be awarded in the initial registration term. The instructor will have 72 hours after the continuation course end date to submit the continuation grade and the grade for the original course to the Office of the Registrar.

Failure of a Course

Ordinarily, a student who fails a required course must remove the failure in order to graduate. If a student successfully repeats a course that has been failed, the second grade received will replace the “F” when the average is computed. The original grade of “F” will remain on the record followed by the word “repeated.” If the course is repeated at another institution, the original “F” will remain on the transcript, and will still be used when calculating the student’s GPA.

Grade Replacement

Passed courses may be repeated only once; failed courses may be repeated three (3) times.The most recent grade in a course replaces the previous grade in determining credit, computing the grade point average, and verifying the completion of degree requirements and progress toward the degree under the following conditions:

• If you take a course for grade replacement, the grade you received each time the course was taken will still appear on your official transcript, and the first course enrollment on the transcript will be permanently identified as a course that has been repeated for grade replacement.
• If you take a course for grade replacement, and fail it the second time, both grades will be used when computing your GPA.
• When a course is repeated for grade replacement, the course credit earned will be counted only once toward degree and program requirements.
• Following the awarding of a degree, no changes in the grade point average will be made, even through the repeat process.

Eligibility

You are eligible to elect grade replacement if:

• You are attempting to replace the grade for Albertus Magnus College course in which you received a grade of C+, C, C-, D+, D, D-, or F on the first attempt;
• You have not already been awarded a degree from Albertus Magnus College;
• You do not have an officially reported academic integrity infraction in the course.

Repeat Credit

The course may not be an independent study or directed study course. Students unable to successfully complete courses that are required or prerequisites for their majors or college requirements in the allotted number of repeats must meet with their Academic Dean and advisor(s) to discuss alternate graduation plans. Students who have exhausted course attempts for course(s) required for their major will be required to change majors.

Grades are available to students on line through the College portal at the end of each semester, providing all financial and college responsibilities have been met.

An Incomplete must be cleared by the student within 30 days of the end of the term; otherwise the Incomplete becomes an F and will be indicated on the transcript as (I)F. If the student clears the Incomplete satisfactorily the transcript will indicate this by the (I) followed by the grade received. In either case the (I) becomes a permanent part of the student’s record.

If an instructor requests a grade change after the Registrar has recorded it, the reasons for the request are to be presented to the Vice President for Academic Affairs or the Academic Dean. This does not refer to a grade change resulting from incorrect mathematical calculations, transposition of numbers, or a grade of incomplete or in progress.

If a student wishes to challenge a course grade, the student should discuss the matter with the faculty member no later than 30 days of the end of the term in which the grade was given. If no satisfactory solution is reached, the student should arrange a meeting with the Department Chair, the faculty member and the student. If the matter is still not resolved, the Academic Dean becomes involved as an unofficial mediator. If neither of these steps results in a solution the student views as satisfactory, the student may choose to drop the issue or to lodge a complaint with the Faculty Chair, who will appoint an ad hoc committee to review the case. The final decision regarding grades always remains with the faculty member.

All grade corrections must be finalized within 45 days of the end of the term in which the grade was given.

Albertus Magnus College academic records are sealed 45 days after the conferral of a degree. After this date, changes to majors, minors and concentrations, addition of honors, removal of incompletes, grade changes or other changes to an academic record cannot be made.

If a student chooses to repeat a course after his/her degree is conferred, the last enrollment will be recorded on the transcript, but the degree GPA will not change.

The following policies address issues of a student’s cumulative performance at Albertus Magnus College:

Dean’s List

The Dean’s List is published at the end of each semester. On it are the names of full-time students who have attained a honor-point average of at least 3.50, or a 3.30 average with no grade below a B during the semester.

Good Standing

To be in good standing, a student must have a cumulative grade point average on all work attempted at Albertus Magnus College as indicated:

Credits Attempted	Minimum Cumulative Average
1-34	1.7
35-60	1.80
61-75	1.90
76-over	2.00

Academic Review

Academic Review is not considered to be a punitive measure but rather a serious warning to the student that the student’s future at the College is in jeopardy. The period of Academic Review is, therefore, a time to make the necessary academic improvement to regain good standing.

A student will be placed on Academic Review status for:

1. Failure to maintain the minimum cumulative average for good standing (see above for required averages)
2. Failure to maintain a 2.00 cumulative average in one’s major field
3. Deficiencies ("F"s or "WF"s) in three courses in any one semester
4. Attaining a semester average of less than 1.7 in the preceding semester
5. If a student has one or more incompletes at the end of a semester and their other grades average below that required for good standing, the student will automatically be placed on Academic Review for the following semester.

At the discretion of the Vice President for Academic Affairs or the Academic Dean, a student may be required to take a reduced load during the period of Academic Review. Such a student may not transfer credits earned at any other college during the Academic Review period until achieving the status of Good Standing. A full-time student who is on Academic Review must take at least 12 credits for a grade.

Academic Dismissal

A student who is not making satisfactory progress will incur academic dismissal from the College under any one of the following conditions:

1. Incurs two Academic Reviews in any three consecutive semesters of enrollment.
2. Incurs a third Academic Review at any time.
3. Cumulative average on all work attempted at Albertus Magnus College falls below the following:

Credits Attempted	Minimum Cumulative Average
1-34	1.5
35-60	1.7
61-90	1.8

Right to Appeal

A student has the right to appeal an academic dismissal in writing to the Vice President for Academic Affairs, or the Academic Dean, within one week of receipt of notification of dismissal.*

*Note that there is a separate appeal process for the reinstatement of financial aid, which is described in the Financial Aid section of this catalogue.

To review our policy updates for Mods 4 and 5 2020, please click here: Policy document.

A student may apply for a leave of absence of up to one year after which the student must reapply with the Vice President for Academic Affairs, or the Academic Dean. Financial Aid recipients are allowed one leave of absence per academic year, which cannot exceed 180 days.

Students who have taken a break of less than one calendar year and who have not attended another college should apply through the Office of Academic Affairs. Students who wish to return to Albertus Magnus College after a break of one calendar year or who have attended another college must apply for readmission through the Office of Admission.

Students seeking readmission will be held to the same priority processing deadlines as all new student applicants regardless of status: full-time, part-time or non-degree seeking.

Readmission to Albertus Magnus College is not guaranteed. The College seeks to readmit only those students who can demonstrate the ability to remain in good academic standing and complete degree requirements within a reasonable period of time.

As part of the readmission process, students who wish to return to Albertus Magnus College after a break of one calendar year or who have attended another college must write a letter to the readmission committee explaining why they left the College, why they are seeking re-admittance and why their re-admittance should be approved.

Students who have attended the College in one program and who are seeking admission in another will have their application reviewed by the readmission committee.

Students who have been denied readmission in one program, but seek admission in another program must write a letter to the readmission committee explaining why they should be readmitted.

Academic, disciplinary and financial status restrictions will be checked by the readmission committee. The committee may consult with faculty or other pertinent persons concerning the advisability of readmitting the student. There is no appeal for decisions of the readmission committee.

The readmission committee for the Traditional Undergraduate Program consists of the Associate Dean, Traditional Undergraduate Program, Director of Academic Advisement and Student Success, Dean for Student Services and the Director of Admission.

Information which may be reviewed by the readmission committee includes, but is not limited to:

1. The readmission application including any supplemental materials.
2. Documents specifically requested by academic affairs, student services or health services.
3. Academic history while at Albertus Magnus College.
4. Social or disciplinary history while enrolled at Albertus Magnus College.
5. Current status of account with the Business Office. Applications for readmission from students with an outstanding financial obligation to the College will not be reviewed by the readmission committee. If the outstanding debts are cleared, or acceptable arrangements for payment have been made prior to the readmission application deadline, the application will be considered.
6. Official transcripts from each college attended after Albertus Magnus College will be required for readmission consideration. Resubmission of original official transcripts may be required if the absence prior to re-enrollment exceeds five years.

It is important that students notify the financial aid and housing offices regarding their interest in applying for readmission as soon as possible. Financial aid resources for readmitted students are limited. If a student is readmitted to Albertus Magnus College, the level of financial aid awarded may be different than that received when the student was first admitted.

International students (with an F-1 student visa) should also contact the Coordinator of International Admission before applying for readmission to discuss visa status and enrollment limitations.

Readmits will be notified by the Office of Admissions the readmission decision or pending restrictions. Students may be readmitted with the understanding that certain conditions or expectations will be met once the student has returned.

Students returning after a break of five years or more, must follow the current catalogue. Students who return within five years or fewer may choose to follow the curriculum that was in place at the time of the leave or the current curriculum.

The College reserves the right to deny readmission to any student and to deny and/or rescind readmission to any student who provides false or misleading information to the College.

Readmission after Dismissal

Students who have been dismissed from Albertus Magnus College have a right to appeal an academic dismissal in writing to the Vice President for Academic Affairs or the Vice President’s designated representative within one week of receipt of notification of dismissal. Students may apply for readmission through the Office of Admission after one year of non-attendance. Students who are dismissed must take a minimum of twelve credits at another regionally accredited intuition of higher education and maintain a minimum of a 2.0 grade point average to be considered for readmission. Students readmitted after dismissal may be subject to regulation of their classes and number of credits attempted. Students readmitted who are subsequently dismissed a second time shall be dismissed from the College and will not be able eligible for readmission until after five years of non-attendance. In extreme cases in which dismissal resulted from extenuating circumstances, students ineligible for readmission under the above regulations may appeal to the readmission committee and may be readmitted upon approval of the petition.

To apply for readmission after dismissal, students must complete all steps outlined in the readmission process.

Albertus Magnus College does not deny readmission to any person who is a member of, applies to be a member of, performs, has performed, applies or perform, or has an obligation to perform service in the uniformed services based on the membership, application for membership, performance of service, application for service, or obligation to perform service. Uniformed services include the U.S. Armed Forces, National Guard, and Reserves. Readmission is reviewed on a student-by-student basis and will include, but is not limited to, academic standing, student conduct records, and financial obligations to the College.

Traditional Undergraduate Program students who wish to officially withdraw must contact the Office of the Registrar and complete a Statement of Withdrawal form. The date that the student begins the college’s withdrawal process, or notifies the school of their intent to leave the program, is the Date of Determination (DOD). Upon a student’s withdrawal, notification is provided to the Financial Aid Office in writing. The last day of attendance is the last day the student attended class based on attendance records and is considered the withdrawal date. The Office of the Registrar uses this date to report enrollment status to the National Clearinghouse.

When official written notification is not received from the student, the DOD will be the date that the college becomes aware the student has ceased attendance.

Any Albertus Magnus College employee who has been notified verbally or in writing that a student plans to stop attending class(es) or plans to withdraw from the college should notify the Office of the Registrar within 24 hours and provide any written correspondence from the student, if applicable. The DOD will be the date the student notifies the employee.

If a student has not attended any classes for 14 calendar days the administrative withdrawal process from the college will begin. The student will be notified by the Office of the Registrar that s/he is being administratively withdrawn from the college. The student will have 10 calendar days to respond to the Office of the Registrar. At that time an action plan will be developed with the student and a copy of the plan will be put in the student’s permanent academic file. If the student does not take any action s/he will be administratively withdrawn.

A student who is absent from class for 14 calendar days from of the first day of the semester, never completes an assignment and does not contact the Office of the Registrar will be considered a "no show" and will be administratively withdrawn from the course. The student’s financial aid will be adjusted to reflect eligibility only for those courses attended. A student who has been administratively withdrawn from a course will have the course and all tuition and fees associated with the course removed from his/her record and a registration hold will be placed on his/her account. A student who is administratively withdrawn will be notified in writing by the Office of the Registrar.

Albertus Magnus College has the authority to withdraw a student from the college and to revoke that student’s registration at any time for the following reasons:

• Registration in violation of college regulations (e.g., academic ineligibility to register).
• Failure to comply with academic requirements (e.g. unsatisfactory class attendance, violation of the learning contract for students on academic probation, etc.).
• Failure to pay college tuition and fees by the due date.
• Disciplinary suspension or dismissal for the remainder of an academic term or longer.
• Severe psychological or health problems such that the student cannot continue in attendance.
• Other reasons deemed appropriate by the proper administrative officer.

A grade of WA is recorded for an administrative withdrawal. The grade of WA is not computed in the student’s grade point average and therefore involves no academic penalty. The Registrar must authorize the recording of this grade.

In other cases of administrative withdrawal, the date of the withdrawal and the reason for the withdrawal are used to determine the grade to be recorded and the amount of tuition and fees to be assessed or cancelled. In most cases, the regular tuition and fee assessment and refund policies of the college prevail.

If a student is being administratively withdrawn from the college the student will be notified by the Office of the Registrar and s/he will have 10 calendar days from the date of the notice to respond to the Office of the Registrar. If the student does not take any action s/he will be administratively withdrawn.

This administrative withdrawal policy is subject to the following provisions:

• The administrative withdrawal policy must be included in the course syllabus with specific language about the policy (see recommended language below).
• The student must be informed that his/her administrative withdrawal may have an impact on his/her Financial Aid awards and/or student visa status.
• The student will be notified by the Office of the Registrar prior to being administratively withdrawn and s/he will have an opportunity to respond.
• A student who is administratively withdrawn from the college may not be eligible for a tuition refund.

If a student is absent from class for 14 calendar days the administrative withdrawal process will begin. The student will be notified by the Office of the Registrar that they are being administratively withdrawn from the course. The student will have 10 calendar days to respond to the Office of the Registrar. At that time an action plan will be developed with the student and a copy of the plan will be put in the student’s permanent academic file. If the student does not take any action s/he will be administratively withdrawn from the course.

This administrative withdrawal policy is subject to the following provisions:

• The administrative withdrawal policy must be included in the course syllabus with specific language about the policy (see recommended language below).
• The student must be informed that his/her administrative withdrawal may have an impact on his/her Financial Aid awards and/or student visa status.
• The student will be notified by the Office of the Registrar prior to being administratively withdrawn and s/he will have an opportunity to respond.
• Administrative withdrawals will take place after the fee refund period. A student who is administratively withdrawn from a course will not be eligible for a tuition refund.
• Administrative withdrawals will be managed through the student’s attendance record.

For administrative withdrawals during the first 7 weeks of a semester the grade of WA is recorded.

After this period, the date of the administrative withdrawal and the reason for the withdrawal are considered. The Registrar has the authority to backdate an administrative withdrawal if circumstances warrant such action. Disciplinary suspensions or dismissals are initiated by the appropriate authority and written notification is sent to the Office of the Registrar, who cancels the student’s registration and notifies other administrative offices and faculty members.

After the start of the WP/WF period a student who stops attending a course for 14 calendar days will be notified by the Office of the Registrar that they are being administratively withdrawn from the course. The student will have 10 calendar days to respond to the Office of the Registrar. At that time an action plan will be developed with the student and a copy of the plan will be put in the student’s permanent academic file. If the student does not take any action s/he will be assigned a grade of "UF", Unearned F. A UF grade is counted as a failure in the calculation of grade point average and academic standing. A student who is assigned a UF grade will not be allowed to return to the class for the current term. The issuance of a UF grade will activate reevaluation of the student’s financial aid. Students who have been issued a UF grade can officially withdraw from the course by returning an instructor signed WP/WF form to the Office of the Registrar. This will replace the UF grade with a WP or WF grade for the course(s) they are officially withdrawing from. To do this, the student must meet the withdrawal deadlines posted on the appropriate academic calendar.

Albertus Magnus recognizes that it is critically important for students to succeed academically and to have as their priority their academic success. Therefore, students are expected to attend all classes. Students who miss all classes for seven consecutive calendar days are not allowed to practice or to participate in a sport or club until the Registrar certifies that the student has returned to class. Administrative withdrawal policies are in effect for all students.

Six months prior to the anticipated date of completion candidates for degrees must request an official audit of credits and application of candidacy for graduation to the Office of the Registrar. The Degree Completion fee of $150 should be paid to the Business Office. The fee covers the expense of awarding degrees, recording transactions and graduation activities. This fee must be paid regardless of participation in graduation ceremonies or actual receipt of diploma. This fee does not include the purchase of the cap/gown.

Undergraduate students who are within six credits of graduating with the Bachelor’s degree may participate in the ceremonies provided they have a "C" (2.0) average overall as well as in their majors and minors, have pre-registered for the remaining required coursework, and have met all their financial obligations, including those that will be incurred for the pre-registered courses. All other degree candidates must have completed all requirements to participate in commencement. It is the student’s responsibility to inform the Registrar if this option is to be exercised. After completing all coursework, the student must inform the Registrar, in writing, of completion of final credits. The degree and update of transcript will occur at the next completion date: August, December, or May.

Outstanding academic performance by a student who completes the general College requirements and the requirements for a particular degree is recognized through graduation with Honors. To be eligible for Honors at graduation, students must have satisfied all of the criteria below:

Associate’s Degree

Associate’s degree candidates must complete the general college requirements, the requirements for the degree, at least half of their credits at Albertus Magnus College and have a cumulative grade point average of at least 3.90.

Bachelor’s Degree

Bachelor’s degree candidates must complete the general college requirements, the requirements for the degree, at least 56 institutional credits at Albertus Magnus College and have a cumulative grade point average of at least 3.50. Bachelor’s degree candidates may graduate with Honors at one of three levels:

Cum Laude Honor bestowed on students whose cumulative grade point average is 3.50 to 3.69.

Magna Cum Laude Honor bestowed on students whose cumulative grade point average is 3.70 to 3.89.

Summa Cum Laude Honor bestowed on students whose cumulative grade point average is 3.90 or above.

Master’s Degree

Master’s degree candidates may graduate with Honors who have a cumulative grade point average of at least 3.90 or above and a grade of "A" in all components of the final project/capstone course/thesis.

The student’s official transcript is prepared by the Registrar. The transcript documents the student’s courses, grades, credits, and dates of instruction for each course. In accordance with the Privacy Act of 1974, transcript requests must be submitted in writing and signed by the student or submitted electronically at www.albertus.edu/studentresources/registrar/. Transcript fees are due at the time of the transcript request.

Official High School Transcripts

An official transcript from a regionally accredited high school demonstrating graduation, or a GED. If the student is still in high school, a transcript of his/her work to date is required. Applicants completing high school will be required to submit final proof of graduation prior to matriculation.

Mailed high school transcripts are considered official if they are sealed, printed on security sensitive transcript paper and contain all grades, details that a diploma was awarded including the graduation date, a signature and raised seal.

Electronic high school transcripts are considered as acceptable documentation for proof of graduation if they are sent as a PDF secured by a digital certificate and contain all grades and details that a diploma was awarded including the graduation date. Such transcripts shall be deemed as official for purposes of admission.

Official College Transcripts

Mailed college transcripts are considered official if they are sealed, printed on security sensitive transcript paper and contain all grades, dates of attendance, a signature and raised seal.

Electronic college transcripts are considered as acceptable documentation for proof of graduation if they are sent as a PDF secured by a digital certificate and contain all grades and dates of attendance. Such transcripts shall be deemed as official for purposes of admission.

NOTIFICATION of RIGHTS under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. For the full notification of rights under FERPA click here

Summary of Civil and Criminal Penalties for Violation for Federal Copyright Laws

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copy right owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages, or "statutory" damages affixed at not less than $750 and not more than $30,000 per work infringed. For "willful" infringement, a court can, in its discretion, also assess costs and attorneys' fees. For details, see title 17, United States Code, Sections 504, 505.

Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to @250,000 per offense. For more information, please see the website of the U.S. Copyright Office at (www.copyright.gov).