Article I. Name
The name of this Association shall be the Alumni Association of Albertus Magnus College.
Article II. Object
The object of this Association shall be to deepen and continue the shared experience of alumni and to assist in the fulfillment of the objectives of the College.
Article III. Membership
Graduates of any approved degree program or other approved program of study at Albertus Magnus College are members of this Association. Special circumstances may allow non-graduates of the College to be awarded alumni status/inducted into the Association.
Article IV. Organization
Section A. This Association shall function through a Board of Governors, an Executive Committee, Alumni Chapters and Committees.
Section B. The executive powers of the Association shall be vested in a Board of Governors which shall be composed of:
1. Voting members: Officers of the Association, immediate past President of the Association, the Alumni Trustees, six members representing classes who have marked or passed their 5th reunion, and two members who have yet to reach their 5th reunion.
2. Non-voting members: The President of the College, the Director of Alumni Relations, and any current members-at-large from area Chapters.
Section C. Officers of the Association and of the Board of Governors shall be a President, a Vice President and a Secretary.
Section D. The Executive Committee of the Board of Governors shall consist of the Officers of the Association and the immediate past President. The Executive Committee shall meet at the discretion of the President of the Association and shall act for the Board between Board meetings.
Article V. Duties of Officers
Section A. The President of the Association shall:
1. be Chairman of the Board of Governors, conduct all business meetings of the Board of Governors, preside over the Annual Meeting of the Association, and give at this meeting a report on Association activities for the year;
2. appoint chairpersons of ad hoc committees or other committees as needed with the advice and consent of the Executive Committee;
3. submit to the Director of Alumni Relations proposals for projected programs and costs to be considered in the annual budget, after consultation with the Board of Governors and the Director of Alumni Relations;
4. fill vacancies among the voting members of the Board of Governors, with the advice and consent of the Executive Committee;
5. represent the alumni either personally, or by delegate, at any event where alumni participation seems advisable;
6. preside over the formal initiation of the graduation class into the Alumni Association or appoint someone to do so;
7. represent the alumni at any formal function of the College, such as graduation.
Section B. The Vice President of the Association shall:
1. assume the duties of the President in case of her or his absence or illness;
2. assume the office of the President in the event of the President’s inability to perform her or his duties;
3. assist the President in carrying out the duties of her or his office;
4. take minutes in the absence of the Secretary of the Association;
Section C. The Secretary of the Association shall:
1. keep a record of all meetings of the Executive Committee and all meetings of the Board of Governors;
2. keep a record of the annual meeting;
3. send out correspondence as directed by the Constitution and by the President of the Association.
Article VI. Director of Alumni Relations
Section A. Appointment. The College and the Association have agreed that a Director of Alumni Relations holds a necessary and essential position in the administration and operation of the College. The Director of Alumni Relations shall be appointed by the Vice President for Advancement and Planning.
Section B. The salary and working conditions of the Director of Alumni Relations shall be determined by separate agreement entered into by the College, as represented by the President of the College, and the Director of Alumni Relations.
Section C. The Director of Alumni Relations shall:
1. perform all of the usual duties associated with the Alumni Office, including facilitating communication between alumni and all members of the College community;
2. perform any other duties mutually agreed upon between the College and the Association.
Article VII. Members. Members shall:
1. be voting members of the Board of Governors of the Association;
2. be comprised of representatives from the many constituencies of the Association;
3. consist of a total of eight members: six members representing classes who have marked or passed their 5th reunion, and two members who have yet to reach their 5th reunion;
4. collect and analyze information about alumni concerns and attitudes and communicate this information to the Board of Governors.
Article VIII. Members-at-Large. Members-at-Large shall:
1. be non-voting members of the Board of Governors of the Association;
2. be currently serving as President of a recognized Alumni Chapter.
Article VIII. Ad Hoc Committees
Ad Hoc Committees or other committees deemed necessary by the Association shall consist of a chairperson appointed by the President of the Association and at least two other members. The chairperson shall be a member of the Board of Governors.
Article IX. Meetings
Section A. There shall be one annual meeting of the Association each year. Notice of this meeting shall be given to each member of the association at least two weeks in advance.
Section B. Special meetings of the Association may be called at the discretion of the President or by a majority vote of the Association.
Section C. There shall be three meetings of the Board of Governors, the first meeting no later than September. A majority of the members of the Board shall constitute a quorum.
Section D. It is recommended that members of the Board of Governors attend at least fifty percent of the scheduled meetings.
Section E. Special meetings of the Board of Governors of the Association may be called at the discretion of the President or by a two-thirds vote of the members of the Board.
Article X. Amendments
The Constitution and its bylaws may be amended by a majority of the members of the Association who vote on such amendments, provided that the proposed amendments have been approved by a majority of the Board of Governors and provided that all members of the Association are given notice of proposed amendments in writing at least two weeks in advance of voting.
Article I. Nominations: Board of Governors
Section A. The Executive Committee of the Association shall appoint a nominating committee of not more than seven members. The immediate past President shall be a member.
Section B. The nominating committee shall prepare a single slate of officers, taking into consideration persons suggested to it by the members of the Alumni Association.
Section C. The chairman of the nominating committee shall file with the Director of Alumni Relations a copy of the slate of officers. The slate shall be presented in writing to each member of the Association at least two weeks in advance of the Annual Meeting.
Section D. In nominating the eight members of the Alumni Board, the nominating committee shall draw six members from those classes who have reached or passed their 5th reunion and two from those classes who have not reached their 5th reunion.
Section E. The slate shall be voted upon at the Annual Meeting.
Article II. Elections
Section A. Election of the President, Vice President, Secretary and the eight members of the Board of Governors shall take place at the Annual Meeting in the even numbered years.
Section B. Executive Officers and members of the Board of Governors serve two-year terms. It is recommended that Executive Officers of the Board of Governors serve no more than two consecutive terms in a given position.
Article III. Alumni Trustees
Section A. All members of the Association shall have the on-going opportunity to nominate Alumni Trustee candidates, including oneself.
Section B. The representatives of the Alumni Association on the Board of Trustees shall be known as Alumni Trustees.
Section C. An Alumni Trustee shall serve a three-year term.
Section D. Any graduate of Albertus Magnus College shall be eligible for nomination provided, however that (1) no member of the faculty or staff of Albertus Magnus College shall be eligible for such a nomination and that (2) the President of the Association shall not be Alumni Trustee while she or he is in office as President of the Association.
Section E. The nomination process shall be as follows:
1. All nominations shall be submitted to the Executive Committee of the Alumni Association Board of Governors.
2. As the current term of appointed Alumni Trustees comes to a close, the Executive Committee shall appoint a Nominating Committee for the selection of Alumni Trustee candidates.
3. The Chairperson of the Nominating Committee shall be one of the Officers of the Board of Governors—and the committee shall be comprised of five to seven members.
4. The Nominating Committee shall recommend three to five candidates for the two Alumni Trustee positions and forward them to the President of the College and the Executive Committee of the Board of Trustees for review and final recommendation.
5. The Executive Committee of the Board of Trustees and the President of the College will present the two final candidates to the full Board of Trustees for final approval and appointment.
Section F. In case of the resignation or death of an Alumni Trustee, or in the event that a Trustee should become ineligible to serve as Trustee, the position shall be immediately declared vacant and the Executive Committee of the Association shall recommend another candidate to the President of the College and the Executive Committee of the Board of Trustees.
Article IV. Alumni Chapters
Section A. A new chapter may be formed by members of the Association after a written petition signed by five or more alumni living in the same general locality has been favorably acted upon by the Board of Governors. If a new chapter is to be formed in a locality where one already exists, the petition must have the approval of the officers of the chapter already existing in that locality. Each chapter must have goals which do not conflict with provisions in the Constitution and Bylaws of the Association. Chapter boundaries shall be designated by the Board of Governors after consultation with the chapter/chapters involved.
Section B. The responsibilities of the Chapters to the Association shall be:
1. to cooperate with the Association in its activities;
2. to submit a list of officers at the beginning of each operation year to the Alumni Association Board of Governors;
3. to submit in writing a report on the year’s activities of the Chapter to the Alumni Association Board of Governors.
Article V. Finances
The fiscal year for the Association shall coincide with that of the College.
Article VI. Repeal Clause
The enactment of the Constitution and the Bylaws by a majority of the members of the Association who vote on such, shall be deemed to repeal all prior constitutions, bylaws and amendments there to.
This Constitution was accepted by a majority of voting alumni on June 8, 2002.
Signed:
Jean Andros ‘95
President of the Alumni Association
Carolyn A. Behan ‘86
Director of Alumni Relations
and Special Events
image0 example text. This area will grow if there is more text to display.
